As many of you know, Macs don’t come with Adobe Reader pre-loaded because they don’t need it.

Apple Preview Icon

Apple has their own pdf software called Preview.
It’s fast, easy-to-use and provides a terrific set of markup features that I covered in this post:
How To… Mark-Up A PDF Using Preview.

But what if your in another application like Word, Excel or Safari and you want to save a document, spreadsheet or web page as a pdf file?

The natural place to look is in the Save menu, but you won’t find anything there.

Apple decided to put this option in the Print menu.

Press Command P to open the Print menu.

In the bottom left hand corner, you’ll see a drop-down PDF menu.

Apple Mac OSX Print PDF Dialog Box

Click on the menu and you are given several options. The important ones are:

  • Open PDF in Preview – Creates a PDF of your document and opens it in Preview.
  • Save as PDF… – Lets you save your document as a PDF file.
  • Add PDF to iTunes – Creates a PDF of your document and saves it to your iTunes library. You can access it on an iPhone or iPad using iBooks.

iBooks PDF Library

  • Mail PDF –¬†Creates a PDF of your document and adds it as an attachment to a new email ready for you to send.

Hope this helps someone out there. Have a great weekend.

If you have questions, please use the Comments section below.

John Carroll - No Problem Mac

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