How To… Share A Calendar With Other iCloud Users

If you are on the iCloud and use Calendar, you can create and share a calendar with any other iCloud user.

It’s easy to set up a shared calendar up and you get to assign view and/or write privileges to each user.

Set Up A New Calendar

• Open Calendar.
• Click on the Calendars button in the top left-hand corner to reveal the Calendar sidebar.

• In the Menu Bar choose File > New Calendar > iCloud

• The new calendar will show up in the sidebar as Untitled.
• Right-click or Option-click on the untitled calendar. A menu appears. Choose Get Info.

• The Untitled calendar information box appears.

• Choose a name for the calendar, pick a color and, if you wish, write a description.
• The default setting is: Ignore alerts (unchecked) and Events affect availability (checked). Only change these if you need to.
• Click OK

Sharing The Calendar

• Right-click or Option-click on the calendar. A menu appears. Choose Sharing Settings…

• A pop-up menu appears with 2 choices: Share the calendar with specific individuals or Create a public calendar.

Share The Calendar With Specific Individuals

• Enter the email addresses of those you want to share the calendar with.

• Each email has a downward pointing disclosure triangle. Click the triangle to select whether that user has permission to View & Edit or View only.

• Click Done. An email is sent to each user asking if they would like to join the shared calendar.

Create A Public Calendar

• Click the Public Calendar box. This creates a view only calendar that any iCloud user can subscribe to. 
• You are shown the share icon.
• Click the icon and you have options – Share a link to the calendar using email, Message or Facebook.

• Click Done when you are finished.

If at a later time, you’d like the email address of the public calendar, right-click or option-click on the calender and choose Get Info.

Checking On Calendar Subscribers

If you’d like to see who has subscribed to your calendar:

• Right-click or Option-click on the calendar. A menu appears. Choose Sharing Settings…
• A pop-up menu appears.
• There is a symbol in front of each email:
  • Gray question mark indicates a user has not subscribed yet.
  • Green check mark indicates a subscriber.
  • Read Stop symbol indicates a user has stopped subscribing.

You will not be able to check on who has subscribed to a Public Calendar.

If you have questions, please use the Comments section below.